If a record is redacted electronically, by deleting a field of data or in any other way, the agency must identify the redaction and state the basis for the claimed exemption as required by RCW 42.56.210(3). to remove words or information from a text before it is printed or made available to the public: Officers names are routinely redacted from any publicly released reports. What is this information Email address of a member of the public, including, in most cases, the private email address of a government employee. However, in some instances electronic redaction might not be feasible and a paper copy of the record with traditional redaction might be the only way to provide the redacted record. Redacted protected information examples (public. For other electronic records, an agency may use software that permits it to electronically redact on the copy of the record. Include the least amount of information that will identify the individual. For electronic records such as databases, an agency can sometimes redact a field of exempt information by excluding it from the set of fields to be copied. It is often a good practice to keep the initial copies which were redacted in case there is a need to make additional copies for disclosure or to show what was redacted in addition, an agency is required under its records retention schedules to keep responses to a public records request for a defined period of time. It becomes individually identifiable health information when identifiers are included in. To simplify a definition of what is considered PHI under HIPAA: health information is any information relating a patient´s condition, the past, present, or future provision of healthcare, or payment thereof. Another approach is to scan the paper record and redact it electronically. More about what is Considered PHI under HIPAA. For paper records, an agency should redact materials by first copying the record and then either using a black marker on the copy or covering the exempt portions with copying tape, and then making a copy.
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